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Administrative Assistant

Our Public Affairs consultancy based in Brussels is looking for a motivated Administrative assistant to reinforce our team. You will focus on administrative and financial tasks such as office management, liaising with suppliers, processing financial documents and also be given the opportunity to work on several ad-hoc projects.

You will join a team of 5 people, who will support your full integration and provide guidance throughout your journey.

Are you a hands-on, energetic self-starter with a knack for organisation? Are you ready to learn and are you open to exciting new opportunities? Then you’re the one we’re looking for!

What are we looking for? 

  • You have an excellent level of English and Dutch
  • You are a recent graduate (or in the final stages) in a relevant field or have a first experience in a similar position
  • You have excellent planning and organisational skills with a problem-solving attitude
  • You are detail-oriented and able to show assertiveness, flexibility and autonomy
  • You have a service-oriented approach to interactions with clients
  • You are able to observe deadlines and prioritise tasks
  • You have a good knowledge of the Office suite (especially Excel)
  • You have a basic knowledge of accounting or finance
  • You love working closely with other people and are a great team player

What will be your main responsibilities? 

  • Liaising with suppliers (follow-up on stocks and orders, tracking expenses and invoices, etc.)
  • Supporting on the overall management and administration of the office
  • Organising events, workshops, meetings and making the necessary arrangements (manage schedules, reservations, catering, etcc)
  • Maintaining accurate and up to date financial records, including accounts payable, receivables and bank statements
  • Supporting legal processes such as publications in the Belgian Official Gazette

The list and split of responsibilities are indicative and can evolve depending on the priorities and deadlines and the career progression of the candidate.

What’s in it for you? 

Political Intelligence has over 25 years of experience in the EU and Belgian market. Our success is built on our people as is shown by the longevity of our client relationships and their numerous successes over the years.

We’re a quickly growing company, offering you challenging development opportunities and competitive benefits with extra vacation days and working from home flexibility. You’d be joining an amazing multi-national team composed of talented consultants, all in a modern workspace! We create the best possible working environment and stay true to our company culture of positive feedback and transparency.

Pleased to meet you!

From a question to a quest for change, we are more than happy to help. Feel free to send us a message or to give us a call.

Reach out to us